STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
REPORT OF SUSPECTED DEPENDENT ADULT/ELDER ABUSE
DATE COMPLETED
CONFIDENTIAL REPORT - NOT SUBJECT TO PUBLIC DISCLOSURE
TO BE COMPLETED BY REPORTING PARTY. PLEASE PRINT OR TYPE. SEE GENERAL INSTRUCTIONS.
* FIELDS MARKED IN RED ARE REQUIRED FEILDS AND NEED TO BE FILLED IN BEFORE SUBMITTING THE FORM.
A. VICTIM Check box if victim consents to disclosure of information (Ombudsman use only - WIC 15636(a))
DATE OF BIRTH (mm/dd/yyyy) SSN
ETHNICITY LANGUAGE GENDER
RACE SEXUAL ORIENTATION
ADDRESS (IF FACILITY, INCLUDE NAME AND NOTIFY OMBUDSMAN) CITY STATE ZIP CODE TELEPHONE
PRESENT LOCATION (IF DIFFERENT FROM ABOVE) CITY STATE ZIP CODE TELEPHONE
ELDERLY (60+) DEVELOPMENTALLY DISABLED MENTALLY ILL/DISABLED PHYSICALLY DISABLED UNKNOWN/OTHER
LIVING SITUATION
B. SUSPECTED ABUSER Check if Self-Neglect
FIRST NAME
ADDRESS CITY STATE ZIP CODE TELEPHONE
ASSOCIATION
RELATION
ETHNICITY GENDER AGE D.O.B (mm/dd/yyyy)
HEIGHT WEIGHT EYES HAIR
C. REPORTERS OBSERVATIONS, BELIEFS, AND STATEMENTS BY VICTIM IF AVAILABLE. PROVIDE ANY KNOWN TIMEFRAME (2 days, 1 week, ongoing, etc.)
(MAX 1000 CHARACTERS)
EXPLAIN
(MAX 500 CHARACTERS)
(See definition in section "Reporting Responsibilities and Time Frames" within the General Instructions)
If this is an emergency situation please contact your local police department or dial 911. If you are reporting a situation that involves imminent danger or serious bodily injury, such as physical or sexual abuse, you must call Placer County's 24-hour Adult Intake hotline at: 916-787-8860.
EXPLAIN
(MAX 500 CHARACTERS)
LIST ANY POTENTIAL DANGER FOR INVESTIGATOR (animals, weapons, communicable diseases, etc.) OR CONCERNS ABOUT THE CLIENT'S MENTAL HEALTH.
(MAX 500 CHARACTERS)
CHECK IF THERE ARE MEDICAL, FINANCIAL (ACCOUNT INFORMATION, ETC.), PHOTOGRAPHS, OR OTHER SUPPLEMENTAL INFORMATION ATTACHMENTS.
Any supplemental attachments including photographs, medical and financial records MUST be forwarded to Placer County APS by fax 530-265-9376 or sent by US Mail to: Placer County APS, 101 Cirby Hills Drive, Roseville, CA 95678.
D. REPORTING PARTY Select appropriate field if reporting party waives confidentiality to
E. INCIDENT INFORMATION - Address where incident occurred
DATE OF INCIDENT (mm/dd/yyyy) TIME OF INCIDENT ONGOING
PLACE OF INCIDENT IF OTHER IS SELECTED SPECIFY
F. REPORTED TYPES OF ABUSEF. REPORTED TYPES OF ABUSE (Check All That Apply)
1. PERPETRATED BY OTHERS (WIC 15610.07 & 15610.63)
PHYSICAL (e.g. assault/battery, constraint or deprivation, chemical restraint, over/under medication) SEXUAL
SUSPICIOUS DEATH ABANDONMENT
ISOLATION NEGLECT (including Deprivation of Goods and Services by a Care Custodian)
PSYCHOLOGICAL/MENTAL HOARDING
ABDUCTION FINANCIAL
2. SELF-NEGLECT (WIC 15610.57(b)(5))
PHYSICAL CARE (e.g. personal hygiene, food, clothing, shelter)
FINANCIAL (e.g. inability to manage one's own personal finances)
RESIDENCE
HOARDING
ABUSE RESULTED IN
NO PHYSICAL INJURY MINOR MEDICAL CARE
HOSPITALIZATION MENTAL SUFFERING
CARE PROVIDER REQUIRED DEATH
UNKNOWN OTHER
G. OTHER PERSON BELIEVED TO HAVE KNOWLEDGE OF ABUSE (family, significant others, neighbors, medical providers, agencies involved, etc.)
LAST NAME FIRST NAME RELATIONSHIP
ADDRESS CITY STATE ZIP CODE TELEPHONE
H. FAMILY MEMBER OR OTHER PERSON RESPONSIBLE FOR VICTIM'S CARE (If unknown, list contact person)
IF CONTACT PERSON CHECK
LAST NAME FIRST NAME RELATIONSHIP
ADDRESS CITY STATE ZIP CODE TELEPHONE
I. TELEPHONE AND WRITTEN REPORTS TO OTHER AGENCIES
TELEPHONE REPORT MADE TO DATE OF INCIDENT (mm/dd/yyyy) TIME OF INCIDENT
NAME OF OFFICIAL CONTACTED BY PHONE LAST NAME NAME OF OFFICIAL CONTACTED BY PHONE FIRST NAME TELEPHONE
J. WRITTEN REPORT Enter information about the agencies receiving this report. If the abuse occurred in a LTC facility and resulted in Serious Bodily Injury*, please refer
to "Reporting Responsibilities and Time Frames" in the General Instructions. Do not submit report to California Department of Social Services Adult Programs Division.
AGENCY NAME
ADDRESS CITY STATE ZIP
FAX
DATE MAILED (mm/dd/yyyy)
MAILED
DATE FAXED (mm/dd/yyyy)
FAXED
DATE DROPPED OFF (mm/dd/yyyy)
DROPPED OFF
If this is an emergency situation please contact your local police department or dial 911. If you are reporting a situation that involves imminent danger or serious bodily injury, such as physical or sexual abuse, you must call Placer County's 24-hour Adult Intake hotline at: 916-787-8860. Please see the following definitions for reference:
Imminent Danger is defined as: A substantial probability that an elder or dependent adult is in imminent risk of death or serious physical harm, through either his/her own inaction, or as a result of the action or inaction of another person.
Serious Bodily Injury is defined as: An injury involving extreme physical pain, substantial risk of death, or protracted loss or impairment of function of a bodily member, organ or of mental faculty, or requiring medical intervention including, but not limited to, hospitalization, surgery, or physical rehabilitation.
SUBMIT REPORT
There is no ability to print this APS report. Once submitted, an Acknowledgement Letter is generated for your records that can be printed. This is your confirmation that the report has been received.
This online report satisfies both the telephone and written report requirements for Mandated Reporters.
REPORT OF SUSPECTED DEPENDENT ADULT/ELDER ABUSE
GENERAL INSTRUCTIONS
PURPOSE OF FORM
This form, as adopted by the California Department of Social Services (CDSS), is required under Welfare and Institutions Code (WIC) Sections 15630 and 15658(a)(1). This form documents the information given by the reporting party on the suspected incident of abuse or neglect of an elder or dependent adult. Abuse means any treatment with resulting physical harm, pain, or mental suffering or the deprivation by a care custodian of goods or services that are necessary to avoid physical harm or mental suffering. Neglect means the negligent failure of an elder or dependent adult or of any person having the care or custody of an elder or a dependent adult to exercise that degree of self-care or care that a reasonable person in a like position would exercise. Elder means any person residing in this state who is 60 years of age or older (WIC Section 15610.27). Dependent Adult means any person residing in this state, between the ages of 18 and 59, who has physical or mental limitations that restrict his or her ability to carry out normal activities or to protect his or her rights including, but not limited to, persons who have physical or developmental disabilities or whose physical or mental abilities have diminished because of age (WIC Section 15610.23). Dependent adult includes any person between the ages of 18 and 59 who is admitted as an inpatient to a 24-hour health facility (defined in the Health and Safety Code Sections 1250, 1250.2, and 1250.3).
COMPLETION OF THE FORM
1. This form may be used by the receiving agency to record information through a telephone report of suspected dependent adult/elder abuse.
2. If any item of information is unknown, enter "unknown."
3.Item A: Check box to indicate if the victim waives confidentiality.
4. Item C: Check box if the reporting party waives confidentiality. Please note that mandated reporters are required to disclose their names, however, non-mandated reporters may report anonymously
REPORTING RESPONSIBILITIES AND TIME FRAMES:
Any mandated reporter, who in his or her professional capacity, or within the scope of his or her employment, has observed or has knowledge of an incident that reasonably appears to be abuse or neglect, or is told by an elder or dependent adult that he or she has experienced behavior constituting abuse or neglect, or reasonably suspects that abuse or neglect has occurred, shall complete this form for each report of known or suspected instance of abuse (physical abuse, sexual abuse, financial abuse, abduction, neglect (self-neglect), isolation, and abandonment) involving an elder or dependent adult.
*Serious bodily injury means an injury involving extreme physical pain, substantial risk of death, or protracted loss or impairment of function of a bodily member, organ or of mental faculty, or requiring medical intervention, including, but not limited to, hospitalization, surgery, or physical rehabilitation (WIC Section 15610.67).
Reporting shall be completed as follows:
  If the abuse occurred in a Long-Term Care (LTC) facility (as defined in WIC Section 15610.47) and resulted in serious bodily injury, report by telephone to the local law enforcement agency immediately and no later than two (2) hours after observing, obtaining knowledge of, or suspecting physical abuse. Send the written report to the local law enforcement agency, the local Long-Term Care Ombudsman Program (LTCOP), and the appropriate licensing agency (for long-term health care facilities, the California Department of Public Health; for community care facilities, the California Department of Social Services) within two (2) hours of observing, obtaining knowledge of, or suspecting physical abuse.
  If the abuse occurred in a LTC facility, was physical abuse, but did not result in serious bodily injury, report by telephone to the local law enforcement agency within 24 hours of observing, obtaining knowledge of, or suspecting physical abuse. Send the written report to the local law enforcement agency, the local LTCOP, and the appropriate licensing agency (for long-term health care facilities, the California Department of Public Health; for community care facilities, the California Department of Social Services) within 24 hours of observing, obtaining knowledge of, or suspecting physical abuse.
  If the abuse occurred in a LTC facility, was physical abuse, did not result in serious bodily injury, and was perpetrated by a resident with a physician's diagnosis of dementia, report by telephone to the local law enforcement agency or the local LTCOP, immediately or as soon as practicably possible. Follow by sending the written report to the LTCOP or the local law enforcement agency within 24 hours of observing, obtaining knowledge of, or suspecting physical abuse.
  If the abuse occurred in a LTC facility, was abuse other than physical abuse, report by telephone to the LTCOP or the law enforcement agency immediately or as soon as practicably possible. Follow by sending the written report to the local law enforcement agency or the LTCOP within two working days.
  If the abuse occurred in a state mental hospital or a state developmental center, mandated reporters shall report by telephone or through a confidential Internet reporting tool (established in WIC Section 15658) immediately or as soon as practicably possible and submit the report within two (2) working days of making the telephone report to the responsible agency as identified below:
  If the abuse occurred in a State Mental Hospital, report to the local law enforcement agency or the California Department of State Hospitals.
  If the abuse occurred in a State Developmental Center, report to the local law enforcement agency or to the California Department of Developmental Services.
  For all other abuse, mandated reporters shall report by telephone or through a confidential Internet reporting tool to the adult protective services agency or the local law enforcement agency immediately or as soon as practicably possible. If reported by telephone, a written or an Internet report shall be sent to adult protective services or law enforcement within two working days.
REPORTING PARTY DEFINITIONS
Mandated Reporter (WIC Section 15630 (a)) Any person who has assumed full or intermittent responsibility for care or custody of an elder or dependent adult, whether or not that person receives compensation, including administrators, supervisors, and any licensed staff of a public or private facility that provides care or services for elder or dependent adults, or any elder or dependent adult care custodian, health practitioner, clergy member, or employee of a county adult protective services agency or a local law enforcement agency, is a mandated reporter.
Care Custodian (WIC Section 15610.17) means an administrator or an employee of any of the following public or private facilities or agencies, or persons providing are or services for elders or dependent adults, including members of the support staff and maintenance staff: (a) Twenty-four hour health facilities, as defined in Sections 1250, 1250.2, and 1250.3 of the Health and Safety Code; (b) Clinics; (c) Home health agencies; (d) Agencies providing publicly funded in-home supportive services, nutrition services, or other home and community-based support services; (e) Adult day health care centers and adult day care; (f) Secondary schools that serve 18- to 22- year-old dependent adults and postsecondary educational institutions that serve dependent adults or elders; (g) Independent living centers; (h) Camps; (i) Alzheimer's Disease Day Care Resource Centers; (j) Community care facilities, as defined in Section 1502 of the Health and Safety Code, and residential care facilities for the elderly, as defined in Section 1569.2 of the Health and Safety Code; (k) Respite care facilities; (l) Foster homes; (m) Vocational rehabilitation facilities and work activity centers; (n) Designated area agencies on aging; (o) Regional centers for persons with developmental disabilities; (p) State Department of Social Services and State Department of Health Services licensing divisions; (q) County welfare departments; (r) Offices of patients' rights advocates and clients' rights advocates, including attorneys; (s) The Office of the State Long-Term Care Ombudsman; (t) Offices of public conservators, public guardians, and court investigators; (u) Any protection or advocacy agency or entity that is designated by the Governor to fulfill the requirements and assurances of the following: (1) The federal Developmental Disabilities Assistance and Bill of Rights Act of 2000, contained in Chapter 144 (commencing with Section 15001) of Title 42 of the United States Code, for protection and advocacy of the rights of persons with developmental disabilities; or (2) The Protection and Advocacy for the Mentally Ill Individuals Act of 1986, as amended, contained in Chapter 114 (commencing with Section 10801) of Title 42 of the United States Code, for the protection and advocacy of the rights of persons with mental illness; (v) Humane societies and animal control agencies; (w) Fire departments; (x) Offices of environmental health and building code enforcement; or (y) Any other protective, public, sectarian, mental health, or private assistance or advocacy agency or person providing health services or social services to elders or dependent adults.
Health Practitioner (WIC Section 15610.37) means a physician and surgeon, psychiatrist, psychologist, dentist, resident, intern, podiatrist, chiropractor, licensed nurse, dental hygienist, licensed clinical social worker or associate clinical social worker, marriage, family, and child counselor, or any other person who is currently licensed under Division 2 (commencing with Section 500) of the Business and Professions Code, any emergency medical technician I or II, paramedic, or person certified pursuant to Division 2.5 (commencing with Section 1797) of the Health and Safety Code, a psychological assistant registered pursuant to Section 2913 of the Business and Professions Code, a marriage, family, and child counselor trainee, as defined in subdivision (c) of Section 4980.03 of the Business and Professions Code, or an unlicensed marriage, family, and child counselor intern registered under Section 4980.44 of the Business and Professions Code, state or county public health or social service employee who treats an elder or a dependent adult for any condition, or a coroner.
Any officer and/or employee of a financial institution is a mandated reporter of suspected financial abuse and shall report suspected financial abuse of an elder or dependent adult on form SOC 342, "Report of Suspected Dependent Adult/Elder Financial Abuse".
MULTIPLE REPORTERS
When two or more mandated reporters are jointly knowledgeable of a suspected instance of abuse of a dependent adult or elder, and when there is agreement among them, the telephone report may be made by one member of the group. Also, a single written report may be completed by that member of the group. Any person of that group, who believes the report was not submitted, shall submit the report.
IDENTITY OF THE REPORTER
The identity of all persons who report under WIC Chapter 11 shall be confidential and disclosed only among APS agencies, local law enforcement agencies, LTCOPs, California State Attorney General Bureau of Medi-Cal Fraud and Elder Abuse, licensing agencies or their counsel, Department of Consumer Affairs Investigators (who investigate elder and dependent adult abuse), the county District Attorney, the Probate Court, and the Public Guardian. Confidentiality may be waived by the reporter or by court order.
FAILURE TO REPORT
Failure to report by mandated reporters (as defined under "Reporting Party Definitions") any suspected incidents of physical abuse (including sexual abuse), abandonment, isolation, financial abuse, abduction, or neglect (including self-neglect) of an elder or a dependent adult is a misdemeanor, punishable by not more than six months in the county jail, or by a fine of not more than $1,000, or by both imprisonment and fine. Any mandated reporter who willfully fails to report abuse of an elder or a dependent adult, where the abuse results in death or great bodily injury, may be punished by up to one year in the county jail, or by a fine of up to $5,000, or by both imprisonment and fine (WIC Section 15630(h)).
No one, including a supervisor, employer, or lawyer, can excuse a mandated reporter from his or her personal legal duty to report known or suspected abuse. Anyone who attempts to impede or inhibit a mandated reporter from reporting may be prosecuted for a misdemeanor punishable by a fine, imprisonment, or both. Mandated reporters are therefore expected to report any such efforts to law enforcement, as well as any other responsible agency (see Welfare and Institutions Code Section 15630(f) and (h).
Officers or employees of financial institutions are mandated reporters of financial abuse (effective January 1, 2007). These mandated reporters who fail to report financial abuse of an elder or dependent adult are subject to a civil penalty not exceeding $1,000. Individuals who willfully fail to report financial abuse of an elder or dependent adult are subject to a civil penalty not exceeding $5,000. These civil penalties shall be paid by the financial institution, which is the employer of the mandated reporter, to the party bringing the action.
EXCEPTIONS TO REPORTING
Per WIC Section 15630(b)(3)(A), a mandated reporter who is a physician and surgeon, a registered nurse, or a psychotherapist, as defined in Section 1010 of the Evidence Code, shall not be required to report a suspected incident of abuse where all of the following conditions exist:
  (1) The mandated reporter has been told by an elder or a dependent adult that he or she has experienced behavior constituting physical abuse (including sexual abuse), abandonment, isolation, financial abuse, abduction, or neglect (including self-neglect).
  (2) The mandated reporter is not aware of any independent evidence that corroborates the statement that the abuse has occurred.
  (3) The elder or the dependent adult has been diagnosed with a mental illness or dementia, or is the subject of a court-ordered conservatorship because of a mental illness or dementia.
  (4) In the exercise of clinical judgment, the physician and surgeon, the registered nurse, or the psychotherapist, as defined in Section 1010 of the Evidence Code, reasonably believes that the abuse did not occur.
DISTRIBUTION OF SOC 341 COPIES
Mandated reporter: After making the telephone report to the appropriate agency or agencies, the reporter shall send the written report to the designated agencies (as defined under "Reporting Responsibilities and Time Frames"); and keep one copy for the reporter's file.
Receiving agency: Place the original copy in the case file. Send a copy to a cross-reporting agency, if applicable.
DO NOT SEND A COPY TO THE CALIFORNIA DEPARTMENT OF SOCIAL SERVICES ADULT PROGRAMS DIVISION.
SOC 341 (11/18)